6th Canadian Obesity Summit Late-Breaking Call for Abstracts and Workshops
The Call for Late-breaking Abstracts is now CLOSED. Please note there are VERY limited spots available for oral presentations; most abstracts will be accepted for poster presentations.
Note to submitters: Finalized list of participants is expected in early February 2019.
Follow these simple steps to submit an abstract: 1) Read all of the information below; 2) Pay an abstract submission fee ($40 per abstract) and receive a receipt number required during the abstract submission stage. One receipt number is all you will need, even if submitting multiple abstracts/fees; 3) Submit abstracts via our submission portal (you must create a new user profile on the portal if you have not previously submitted to the Canadian Obesity Summit). The links for paying the fee and submitting your abstract(s) can be found at the bottom of this page.
About the Summit
The goals of this Summit are:
- To provide an interactive forum to share current understanding of the causes, complications, prevention and treatments approaches for obesity;
- To be a platform for exchange of obesity research from population health to cell biology, clinical management, health policy and patient-engagement;
- To support students and new professionals and increase interdisciplinary capacity among future obesity researchers, health professionals, and individuals living with obesity;
To provide networking opportunities for creating inter-sectoral and patient-centred research and knowledge translation collaborations. The conference will bring together approximately 600 participants from a wide range of educational institutions, governmental and non-governmental agencies, and the private sector.
The program of the Canadian Obesity Summit is organized around the following themes:
- Environmental and Socio-Cultural Determinants
- Behavioural and Biological Determinants
- Prevention, Treatment, and Rehabilitation
- Health Economics and Policy
- Basic science – cellular, molecular, physiological or neuronal related aspects of obesity
- Epidemiology – epidemiological techniques/methods to address obesity related questions in populations studies
- Prevention of obesity and health promotion interventions – research targeting different populations, settings, and intervention levels (e.g. community-based, school, workplace, health systems, and policy)
- Weight bias and weight-based discrimination – including prevalence studies as well as interventions to reduce weight bias and weight-based discrimination; both qualitative and quantitative studies
- Pregnancy and maternal health – studies across clinical, health services and population health themes
- Childhood and adolescent obesity – research conducted with children and or adolescents and reports on the correlates, causes and consequences of pediatric obesity as well as interventions for treatment and prevention.
- Obesity in adults and older adults – prevalence studies and interventions to address obesity in these populations
- Health services and policy research – reaserch addressing issues related to obesity management services which idenitfy the most effective ways to organize, manage, finance, and deliver high quality are, reduce medical errors or improve patient safety
- Bariatric surgery – issues that are relevant to metabolic or weight loss surgery
- Clinical management – clinical management of overweight and obesity across the life span (infants through to older adults) including interventions for prevention and treatment of obesity and weight-related comorbidities
- Rehabilitation – investigations that explore opportunities for engagement in meaningful and health-building occupations for people with obesity
- Diversity – studies that are relevant to diverse or underrepresented populations
- eHealth/mHealth – research that incorporates social media, internet and/or mobile devices in prevention and treatment
- Cancer – research relevant to obesity and cancer
Types of Abstracts/Presentations
Oral presentation abstracts can take one of two formats:
1. Reports. The first format is the traditional meeting abstract with a clear objective, brief description of methods, results and conclusions.
2. Overviews. The second format is designed for Principal Investigators or senior Trainees and is an overview of the subject of your research focus, presenting key findings in broad context. The abstract will be written for broad understanding.
We also encourage presentation of work in poster format, an exhibition which will enable discussion with presenters. Poster authors will be asked to stand by their poster during scheduled poster presentation times. These presentations will also be made according to the summit themes. Abstracts should take the form of traditional meeting abstracts with a clear aim, brief description of methods, results and conclusions.
Preparation of Posters
Two posters will be presented per side of a large poster board. The maximum dimensions for your poster are 45″ wide and 45″ tall. Your poster does not have to be the maximum size but must stay within the dimensions outlined and should be produced large enough to be read from a comfortable distance (at least 1.5m/~5ft away).
(ONLY available in the first call for abstracts)
You may submit a proposal for a half-day (three-hour) or 90-minute workshop on a topic of interest to the obesity community. In order to be considered, the following criteria MUST be met:
- at least one presenter is currently an Obesity Canada member;
- up to 250 word bios for the primary presenter and all co-presenters participating are submitted;
Due to the VERY limited space workshops that incorporate pan-Canadian or multi-team proposals will have an advantage.
Please remember to use inclusive language and images in your abstracts. People-first language is the standard for respectfully addressing people with chronic disease, rather than labeling them by their illness. Because of the importance of reducing bias associated with obesity, authors should not use “obese” as an adjective or noun to describe an individual person or group of people, but instead use terms such as “people with obesity”, this also includes language and images that could be interpreted as stereotyping, biased or prejudiced. View our Image Bank for royalty-free images you can use in your presentations (any time, not just for the Summit!).
Abstract and workshop proposals must be written in English. The length must be a maximum of 250 words in the body of the abstract or proposal, plus title and author(s) names and affiliations. Workshop proposals may include a general outline or agenda for the workshop which is not included in the word count. No references are permitted.
Originality of work, adequacy of data and clarity of exposition are the determinants in the selection process. Make abstracts and proposals as informative as possible.
For oral and poster abstracts include a brief statement of the purpose of the study or why it was done, the methods or what was done, the results observed and conclusions based on the results. Actual data should be summarized. It is inadequate to state, “The results will be discussed” or “The data will be presented.
A traditional research abstract will follow a structure that includes four main sections: (1) Objective, (2) Methods, (3) Results, and (4) Conclusions. Abstracts are not required to follow this format, and it is up to the submitter’s discretion as to whether or not to follow this structure.
For workshop proposals, you will need to indicate the theme of your proposal, the session length, the type of presentation (e.g. active/noisy, interactive, lecture panel, other), and the maximum number of participants you can accommodate.
All authors, even those not presenting, must be listed for poster presentations. For mini-reviews, only the presenting author should be listed.
You will need to set up a free personal account in which you can create, edit and submit abstracts. You may submit more than one abstract or proposal using the same account. Please fill in all of the required fields. Abstracts or proposals sent by e-mail, mail or fax will not be accepted. If you have questions about completing the application form, contact (firstname.lastname@example.org).
Please review your abstract to ensure that your information is correct and there are no typos. It is the author’s responsibility to ensure that all information is correct since the submission WILL BE PRINTED as submitted.
There is a $40 CDN non-refundable, review fee for each abstract submission. The review fee is payable before submission via credit card (Visa, Master Card, American Express). Once payment is successfully submitted, a receipt will be sent via email which will contain a Transaction ID Number. [ex. 7WM30093NW6264422] This number will be required on the abstract portal page at the time of submission in order to complete the process. If you are submitting multiple abstracts, be sure to remit sufficient payment based on $40 CDN per abstract. Only abstracts with confirmed payments will be reviewed.
Please click HERE to submit your fee.
- Tables, figures and images are not allowed (please do not attempt to create tables with tabs or spaces)
2 Ensure that Institutional Affiliations are entered completely and correctly for ALL authors (list in the order of authorship).
Abstracts and proposals that do not meet the above criteria will not be considered.
You can choose to submit abstracts for oral or poster, but the Summit Planning Committee will make a final format recommendation based on the overall submissions in order to develop a comprehensive and compelling program.
THE DEADLINE FOR SUBMISSION IS THURSDAY NOVEMBER 15th, 2018 at 5:00 PM PDT.
Only abstracts with confirmed payments will be reviewed.
- Abstracts and proposals must contain plain text only (no symbols, mathematical formulas, formatted text, etc.)
- Tables, figures and images are not allowed (please do not attempt to create tables with tabs or spaces)
- Abstracts and proposals must not contain footnotes or references.
- Ensure that Institutional Affiliations are entered completely and correctly for ALL authors (list in the order of authorship, separated by a semi-colon).
- Abstracts and proposals that do not meet the above criteria will not be considered.
You can choose to submit abstracts for oral or poster or both, but the Summit Planning Committee will make a final format recommendation based on the overall submissions in order to develop a comprehensive and compelling program.
Completing the Forms
Abstracts and proposals must follow a specified format. The format is as follows:
- The first letters of major words in the title should be capitalized.
- All abstracts and proposals must be submitted in blinded format. Identifiers such as city, province, or institution name should not be included within title or body of abstract or proposal.
- The use of standard abbreviations is required. Examples include kg, g, mg, ml, L (liter), meq, m (meter), mmol/L (millimoles per liter), and % (percent). Abbreviated terms should be expanded at first mention with the abbreviation in parentheses. Then the abbreviation used throughout the rest of the submission. Use numerals to indicate numbers, except when beginning sentences.
- Non-proprietary (generic) names should be used the first time a drug is mentioned and typed in lowercase letters; trade names are always capitalized, for example, aspirin (Bufferin).
- For abstracts, the Committee will consider presentation preference. Marking an abstract as “Oral” will not guarantee its selection for the program.
- Within the online form, indicate the appropriate theme and sub-theme under which you wish to have the abstract or proposal reviewed. The Committee reserves the right to move an abstract or proposal that has been inappropriately categorized without notifying the author(s).
- The information requested for the presenting author must be provided. The submitting author will receive notification of abstract or proposal status.
Upon successful submission using the online submission website, the submitting author (and additional email address if provided) will receive an acknowledgement of receipt. Please contact email@example.com if you do not receive an email confirmation after submitting your abstract or proposal, but be sure to first check Spam/Junk folders. Authors may check the status of their abstract or proposal at any time by logging into their account.
Notification of decision will be communicated on or before December 13, 2018. An email will be sent to all the submitting and presenting authors when results are available.
All abstracts must contain original data not previously presented or published. The responsibility for the abstract contents is solely of the author(s). The submitting author is required to ensure that all co-authors are aware of the contents of the abstract before submission. Abstracts will be considered only if consistent with the above instructions and received by the deadline.
Presenters must pay the registration fee for attendance at the conference. For more information on registration, please visit http://www.con-obesitysummit.ca/. All expenses related to the submission and presentation of the abstract or workshop, including transportation, lodging, and meals are not the responsibility of Obesity Canada or the Canadian Obesity Summit.
Prizes will be awarded for the best student oral and poster presentations.
- Abstract submission deadline: November 15, 2018
- Notification of abstract acceptance: December 13, 2018
- Summit registration & hotel accommodation open: December 2018
- Pre-registration deadline: March 6, 2019
Please contact: Shira Gordon
Pecha Kucha abstracts have two opportunities to share their work:
1. A Pecha Kucha oral presentation: The 6 minute, 40 second/20 slide pecha kucha oral presentation will occur on Wed April 24th, Thurs April 25th, or Fri April 26th, 2019 . This session runs from 11:00-11:30 am. There is no time for a question period so if audience members would like more information they can meet you at your poster session which will follow.
2. A Pecha Kucha poster presentation: The poster will remain up all day from Wed April 24th @9:30am to Fri April 28 on the designated poster board. Your poster session for Q & A will follow in the poster area the same day as your Pecha Kucha oral.
A Pecha Kucha or 20×20 presentation contains 20 slides, with each slide shown for 20 seconds, for a presentation of exactly 6 minutes, 40 seconds. Slides will advance automatically and you will not have control of the timing. Please see the website for more information and tips on how to create your presentation. If you have not participated in a Pecha Kucha session before, be aware that it is usually very engaging. Once the “clock starts ticking”, the audience is on the side of the presenter, willing them to succeed. Pecha Kucha’s are fun and exciting for both new and experienced presenters.
Presentations must be given in English and a copy of your 20 slide presentation must be submitted approx. 2 weeks prior to the conference.